Up and running in minutes
No hardware, no IT setup — just sign up and start clocking in.
Sign up your business
Create your company account and set your shop location, pay schedule, and payroll email — takes about two minutes.
Add your team
Give each employee a 4-digit PIN. No passwords, no separate accounts to manage — they just open the app and clock in.
Run your day
Schedule jobs, send quotes and invoices, get paid online, and watch real profit numbers update as the work gets done.
Everything your business needs, in one place
One system for your team, your schedule, your customers, and your bottom line.
Time & attendance
Know who's working, without having to ask.Real-time overview
See who's clocked in, on break, or off the clock, all in one dashboard.
PIN-based employee login
No passwords or extra accounts for your team to manage — just a simple 4-digit PIN.
Automatic clock-in/out
Employees are clocked in automatically when they arrive at the shop, with manual punches always taking priority.
Break & long-shift alerts
Set each employee's break length and get a "5 minutes left" nudge before it ends. Set a long-shift threshold (1–24 hours) and get a push notification if someone's still clocked in past it.
One-tap payroll
Employees submit their hours, and a formatted timesheet is emailed straight to your payroll inbox.
A little fun at clock-in
Employees can pick their own clock-in celebration — fireworks, a birthday shoutout, or a full rocket launch countdown.
Scheduling & team
Get the right people to the right job.Job & team scheduling
Build out a shared calendar of jobs, assign a team or individual employees, and everyone gets a push notification and sees it on their phone automatically.
Employees see their schedule
Each employee gets their own calendar showing upcoming jobs, the customer to expect, and directions to the site.
Team chat
Message any employee directly from the admin app, and employees can message each other or start a group thread too — no phone numbers to swap.
Optimized multi-stop routes
Build a route across several customer addresses and it's automatically ordered for the shortest drive — assigned employees get turn-by-turn directions and a live map right in their schedule.
Time off requests
Employees request time off right from their app, you approve or deny it, and approved time appears on the shared schedule automatically.
Customers & billing
From first quote to paid invoice.Customer directory & history
Keep every customer's contact info in one place, with one-tap calling and directions, plus a full history of their appointments, quotes, and invoices.
Quotes & invoicing
Send a customer a branded quote PDF, then convert it straight into a scheduled job and an invoice once they say yes — with automatic reminders if it goes unpaid.
Get paid online, straight to your bank
Every invoice includes a secure Pay now link for card or bank transfer (ACH). Payments go directly into your own connected Stripe account — not ours — are marked paid automatically, and your customer gets an emailed receipt the moment it goes through.
Attach files to jobs & invoices
Keep photos, PDFs, and documents right where the work is — attach them to a scheduled job or an invoice, and assigned employees can view what's attached to their own jobs.
Inventory & materials
Know what's in stock and what's already spoken for.A catalog of what you stock
Keep a running catalog of parts and materials, with quantity on hand and quantity on hold tracked automatically as quotes and jobs use them.
Scan a barcode, find the item
Use your phone camera or the desktop app to scan a barcode and instantly pull up the matching catalog item — no typing item names or hunting through a list.
Pull sheets for every job
Build a pull sheet listing exactly what a job needs, hold that inventory automatically until it's fulfilled, and report back what was actually pulled.
Give the right employees access
Grant trusted employees permission to manage inventory and fulfill pull sheets from their own app, without giving them full admin access.
Money & reports
Know what you actually made.Expense & profit tracking
Log business expenses, set each employee's hourly pay rate, and see real Gross and Net Profit for any stretch of time — with a full breakdown behind every number.
Profit that accounts for fees
Gross and Net Profit reports factor in real card-processing costs on every online payment, so the number you see is what you actually kept — not just revenue minus labor.
Business reports
See labor hours, invoiced totals, and paid totals for any date range, including how this year stacks up against last year. A dedicated Transactions view breaks every sale down by day, week, month, or year — with payment method and receipt for each one.
Run it your way
Set up once, matches how your business actually runs.Built for your business
Set your shop location, auto clock-out time, break lengths, long-shift alert, payroll email, pay schedule, and timezone to match how your business actually runs.
Manage from anywhere
Run the business from the desktop admin app (Windows or Mac), or open the same admin tools from any phone's browser.
Private by design
Every business's employees, time records, customers, quotes, invoices, and financials are kept separate from every other business using Coll Timeclock.
Ready to get started?
Set up your business in a couple of minutes. 14-day free trial, then $9.99/month.
Sign up your businessAlready signed up?
For your team
Have your employees scan this to open the clock-in app — handy to print and post at the shop.
For the business owner
Download the admin app to manage employees, schedules, customers, invoices, and reports from your desktop.
First time opening on Mac? Right-click the app and choose Open — macOS will warn about an unidentified developer the first time only.
Prefer your phone? Open the admin app in your mobile browser and add it to your home screen.